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Operations Administrative Assistant at Wallem Shipping (S)


Event Type
Job / Internship Opportunities
24 January 2019 - 24 February 2019 2019-01-24 00:00:00 2019-02-24 00:00:00 Asia/Singapore Operations Administrative Assistant at Wallem Shipping (S) GCE O Level, Higher NITEC or Diploma Holders in Maritime Business Management. Fresh graduates are welcome. N/A Wallem Shipping (S) Pte Ltd
Wallem Shipping (S) Pte Ltd
Target Audience

GCE O Level, Higher NITEC or Diploma Holders in Maritime Business Management. Fresh graduates are welcome.

How to Register

Interested applicants may send their applications with a comprehensive resume with qualifications, work experiences, current & expected salaries, notice period and contact details to in MS WORD format to talent_sg@wallem.com.


GCE O Level, Higher NITEC or Diploma Holders in Maritime Business Management. Fresh graduates are welcome.


Wallem Shipping (S) has available job opportunity for the following:


Job Description

The incumbent’s responsibilities support the ship agency team in arranging the operations at port. He/She handles cargo documents (e.g. Bill of ladings, cargo import and export documents, booking lists, shipping orders, Shipping permits, delivery orders) and ensures that relevant documentations are in order to commence the discharging and loading operations are compliant to the local regulations. He/She liaises with external agencies on daily work matters, has knowledge of local regulations, handles discussions and solves problems under the guidance of the Operations Manager.


  • Monitor ship arrivals and departures.
  • Liaise with regulatory authorities on cargo documentation clearance.
  • Handle cargo documentations, invoices and inward/outward shipments.
  • Verify records on incoming and outgoing shipments.
  • Update and maintain shipment records.
  • Work with port officers regarding cargo documents.
  • Handle customs clearance procedures related to cargo documentation.

Operations Administration:

  • Monitor ships' Principals enquiries and co-ordinate with the Operations Managers and Executives to ensure all emails are responded promptly.
  • Monitor cargo movements, containers logistics and deliveries.
  • General Operations Administrative Duties and ad-hoc duties as assigned.

Applicant Requirements

  • GCE O Level, Higher NITEC or Diploma in Maritime Business Management
  • 1-year relevant experience in the Maritime industry will be an advantage, fresh graduates may apply as well.
  • Good command of written and spoken English.
  • Due to ship scheduling, must be willing to work after office hours and on weekends/public holidays when necessary.

Key Knowledge Areas

  • Knowledge of Portnet
  • Knowledge of inward and outward documentation procedures.
  • Able to identify the importance and types of shipping documents.
  • Understand the functions of shipping documents in relation to the cargo transportation process.
  • Knowledge of the types, functions and importance of Bills of Lading (BL).
  • Knowledge of port and customs and immigration procedures.
  • Knowledge of Non-Vessel Operating Common Carrier (NVOCC) operations for documentation.


  • Computer literate with emphasis on MS Office and E-mail.
  • Accountable, adaptable, attentive to detail
  • Able to exercise sound judgment
  • Resilient and able to manage tight timelines and to multi-task


  • Service Oriented: Commit to exceeding both internal and external customers’ needs. Proactively identify customer needs and sustain a culture of service excellence within the organization.
  • Problem Solving: Generate feasible and efficient solutions to solve problems and capitalise on new opportunities.
  • Sense Making: Organize and analyze data and information accurately to identify relationships and detect patterns and trends to gain insights for decision-making.
  • Communication: Convey and exchange thoughts, ideas and information effectively through various mediums and approaches.
  • Interpersonal Skills: Manage relationships efficiently and communicate with others effectively to achieve mutual consensus and outcomes.

Please note that only shortlisted candidates will be notified.


The Wallem Group is one of the world's largest and most experienced providers of maritime solutions. With more than 110 years of experience and a network of 49 offices across the globe, we know what it takes to deliver excellence across Ship Management, Ship Agency, Ship Broking, Commercial Vessel Management and Freight & Logistics.

Our combination of heritage, team experience and network allows Wallem to deliver solutions that no one else can. Our reputation for delivering quality services with the highest levels of friendly professionalism is unsurpassed. We constantly seek to sustain our industry leadership by creating a place where our people can develop and are respected. Discover the difference that Wallem can make to your business - get in touch today.

Join Wallem and you join an organisation with global reach and a rich heritage of over 110 years in the maritime industry, respected as a leader in delivering a diversified range of maritime solutions.

You will also be joining a highly talented team in an environment of friendly professionalism, where you can learn from your colleagues and from the support we provide to help you progress in your career.

Find out more at www.wallem.com

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